Category: Uncategorized

Software Track at the 2018 Global TapRooT® Summit

December 7th, 2017 by

 

We’re getting closer to the 2018 Summit in our hometown of Knoxville, TN on February 28th -March 2nd (Pre-summit courses February 26th-27th)!

Here’s what you can look forward to in our Software Track sessions:

The TapRooT® Software Sandbox – Dan Verlinde and Angie Comer

In this session, you will have access to the latest TapRooT® VI Software and have an opportunity to navigate throughout the application. You can ask questions and learn tips and tricks from the designer of the software himself!

Instructor Software Updates – Dan Verlinde and Ken Reed

This session is intended for certified TapRooT® Instructors and will provide important updates and information on the software.

What’s New in TapRooT® Software – Dan Verlinde

Learn what’s new in the TapRooT® Software and get a sneak peek at what’s coming soon in 2018!

Building Your Software Incident Report – Dan Verlinde

In this session, you will learn how to create customized reports and templates in the software that you can easily use to effectively share your incident, investigation and audit findings with others.

Software Advisory Board – Dan Verlinde (and Software Advisory Board Members)

A discussion on current software topics will be held in this session with members of the Software Advisory Board.

What is a Trend and How Can You Find Trends in the TapRooT® Data – Chris Vallee

You have invested in TapRooT® and have root cause data, but do you know what the data tells you? Do you know if what you are measuring has changed for the good or the bad? Do you know how to access your trend-able data in your VI Software? Learn what to look for, what needs to be acted on and how to access the data on VI Software.

Best Practices for Sharing Lessons Learned – Pat Fortune

Learn best practices for sharing lessons learned from an experienced TapRooT® Investigator.

Performance Improvement Gap Analysis – TapRooT® Instructor Team

Meet with other TapRooT® users from world leading companies and discuss lessons learned, best practices and favorite takeaways that you can apply to your business and share with team members once you leave the summit.

And of course, all tracks attend the inspiring KEYNOTE SPEAKER sessions.

Also, don’t miss a chance to learn even MORE about the software in our Pre-Summit, Getting the Most from Your TapRooT® VI Software course.

We can’t wait to see you there! To register for the Summit, click HERE.

TapRooT® 2 Day in the Music City

November 29th, 2017 by

We are having a wonderful 2 Day course in the museum of the 21c Hotel in Nashville. One of the art installations (pictured below) pokes fun at a BAD safeguard. Our students will be able to write a Corrective Action for this by the end of the day!

What’s Wrong with this Data?

March 20th, 2017 by

Below are sentinel event types from 2014 – 2016 as reported to the Joint Commission (taken from the 1/13/2017 report at https://www.jointcommission.org/assets/1/18/Summary_4Q_2016.pdf):

Summary Event Data

 Reviewing this data, one might ask … 

What can we learn?

I’m not trying to be critical of the Joint Commissions efforts to collect and report sentinel event data. In fact, it is refreshing to see that some hospitals are willing to admit that there is room for improvement. Plus, the Joint Commission is pushing for greater reporting and improved root cause analysis. But, here are some questions to consider…

  • Does a tic up or down in a particular category mean something? 
  • Why are suicides so high and infections so low? 
  • Why is there no category for misdiagnosis while being treated?

Perhaps the biggest question one might ask is why are their only 824 sentinel events in the database when estimates put the number of sentinel events in the USA at over 100,000 per year.

Of course, not all hospitals are part of the Joint Commission review process but a large fraction are.  

If we are conservative and estimate that there should be 50,000 sentinel events reported to the Joint Commission each year, we can conclude that only 1.6% of the sentinel events are being reported.

That makes me ask some serious questions.

1. Are the other events being hidden? Ignored? Or investigated and not reported?

Perhaps one of the reasons that the healthcare industry is not improving performance at a faster rate is that they are only learning from a tiny fraction of their operating experience. After all, if you only learned from 1.6% of your experience, how long would it take to improve your performance?

2. If a category like “Unitended Retention of a Foreign Body” stays at over 100 incidents per year, why aren’t we learning to prevent these events? Are the root cause analyses inadequate? Are the corrective actions inadequate or not being implemented? Or is there a failure to share best practices to prevent these incidents across the healthcare industry (each facility must learn by one or more of their own errors). If we don’t have 98% of the data, how can we measure if we are getting better or worse? Since our 50,000 number is a gross approximation, is it possible to learn anything at all from this data?

To me, it seems like the FIRST challenge when improving performance is to develop a good measurement system. Each hospital should have HUNDREDS or at least DOZENS of sentinel events to learn from each year. Thus, the Joint Commission should have TENS or HUNDREDS of THOUSANDS of sentinel events in their database. 

If the investigation, root cause analysis, and corrective actions were effective and being shared, there should be great progress in eliminating whole classes of sentinel events and this should be apparent in the Joint Commission data. 

This improved performance would be extremely important to the patients that avoided harm and we should see an overall decrease in the cost of medical care as mistakes are reduced.

This isn’t happening.

What can you do to get things started?

1. Push for full reporting of sentinel events AND near-misses at your hospital.

2. Implement advanced root cause analysis to find the real root causes of sentinel events and to develop effective fixes that STOP repeat incidents.

3. Share what your hospital learns about preventing sentinel events across the industry so that others will have the opportunity to improve.

That’s a start. After twelve years of reporting, shouldn’t every hospital get started?

If you are at a healthcare facility that is

  • reporting ALL sentinel events,
  • investigating most of your near-misses, 
  • doing good root cause analysis, 
  • implementing effective corrective actions that 
  • stop repeat sentinel events, 

I’d like to hear from you. We are holding a Summit in 2018 and I would like to document your success story.

If you would like to be at a hospital with a success story, but you need to improve your reporting, root cause analysis and corrective actions, contact us for assistance. We would be glad to help.

Simple Root Cause Analysis (Don’t Settle!)

February 23rd, 2017 by

 

RCA, Root Cause analysis, 5-why, 5-whys
OK, show of hands:

How many companies are using TapRooT® for their “hard,” “high-risk” incident analyses and using something like 5-Whys for the “simple” stuff?  Yep, I thought so.  A lot of companies are doing this for various reasons. I’ll get into that more in a minute.

Now, another poll:

How many of you are performing effective root cause analyses on your “important,” “high-consequence” investigations, and performing nearly useless analyses on the “easy” stuff?  Of course, you know this is really exactly the same question, but you’re not as comfortable raising your hand the second time, are you?

Those of you that follow this blog have already read why using inferior RCA methods don’t work well, but let me recap.  I’m going to talk about 5-Whys specifically, but you can probably insert any of your other, less-robust analysis techniques here:

5-Whys

  • It does not use an expert system.  It relies on the investigator to know what questions to ask.
  • Because of this, it allows for investigator bias.  If you are a training person, you will (amazingly enough) end up with “training” root causes.
  • The process does not rely on human performance expertise.  Again, it relies on the skill of the investigator.  Yes, I know, we’re all EXCELLENT investigators!
  • It does not produce consistent results.  If I give the same investigation to 3 different teams, I always get 3 different sets of answers.
  • There is no assistance in developing effective corrective action.  When 80% of your corrective actions fall into the “Training” “Procedures” and “Discipline” categories, you are not really expecting any new results, are you?

So, knowing this to be true, why are we doing this?  Why are we allowing ourselves to knowingly get poor results?

  • These are low risk problems, anyway.  It doesn’t matter if we get good answers (Why bother, then?)
  • It’s quick.  (Of course, quickly getting poor results just doesn’t seem to be an effective use of your time.)
  • It’s easy (to get poor results).
  • TapRooT® takes too long.  Finally, an answer that, while not true, at least makes sense.

So what you’re really telling me is that if TapRooT® were just easier to use, you would be able to ditch those other less robust methods, and use TapRooT® for the “easy” stuff, too.

Guess what?  We’ve now made TapRooT® even easier to use!  The 7-step TapRooT® process can now be shortened for those “easy” investigations, and still get the excellent results you’re used to getting.

Simple RCA, TapRooT, root cause analysisWe now teach the normal 7-Step method for major incidents, where you need the optional data-collection tools.  However, we are now showing you how to use TapRooT® in low to medium-risk investigations.  You are still using the tools that make TapRooT® a great root cause analysis tool.  However, we show you how to shorten the time it takes to perform these less-complex analyses.

The 2-Day TapRooT® Incident Investigation Course concentrates on these low to medium-risk investigations.  The 5-Day TapRooT® Advanced Team Leader Course teaches both the simple method, but also teaches the full suite of TapRooT® tools.

Don’t settle for poor investigations, knowing the results are not what you need.  Take a look at the new TapRooT® courses and see how to use the system for all of your investigations.  You can register for one of these courses here.

Do Your Folks Know What to Keep After an Accident?

February 22nd, 2017 by

NewImage

A failure occurs. It could be:

  • a safety related accident
  • an equipment failure
  • a patient safety event (sentinel event)
  • a quality issue
  • a shipping screw up
  • a cost overrun
  • a process safety related near-miss

What people do next can make a world of difference.

First, is the failure (incident or near-miss) reported? Or is it covered up?

If you are reading this you probably think that your company should learn from its mistakes to keep the mistakes from happening again. (Or to keep something even worse from happening – like the picture above.)

But if mistakes and failures are hidden, learning is unlikely.

People must know that it is safe to report a problem and that, once a problem is reported, something will be done to improve the process to make the problem go away.

Punishing the person who reported the problem or punishing someone else involved in the failure IS NOT the kind of action that will promote more reporting of failures.

OK … You have established a culture where the reporting of problems is not punished. You may even have a culture where the reporting of problems is an expected part of how you do business. NOW WHAT?

Do people know how to preserve the evidence of the failure so that an effective root cause analysis can be performed?

You might be surprised that most folks don’t know how to preserve the scene of an accident.

They don’t know that disassembling broken equipment may destroy the evidence of why the equipment broke.

They may not collect the names of everyone involved (including contractors and first responders).

They may “clean things up” to get back to normal housekeeping standards.

They may let vital fluid samples slip away.

They may even collect “souvenirs” to take home.

Reporting the failure really doesn’t help if the evidence of the failure is destroyed before the root cause analysis starts.

What are you doing to train your supervisors to preserve the scene of a failure?

I have two suggestions.

1. Have training for them on evidence collection and interviewing.

We have a TapRooT® Course that can help supervisors secure the scene of an accident and have a much better idea of what they need to do when responding to a failure.

The course can be customized to teach just the information that you think your supervisors need.

The complete 2-Day TapRooT® Effective Interviewing & Evidence Collection Course has essential information that supervisors need to stop evidence destruction and help conduct interviews of those involved. See the course outline at:

http://www.taproot.com/courses#2-day-evidence

Barb Phillips, the course designer, will be happy to talk to you about customizing the course for your supervisors to give them the knowledge and practice that they need to be ready to effectively respond to a failure. To talk to Barb, call 865-548-8990. Or email her by using this LINK.

2. Your equipment folks need training in equipment troubleshooting and failure analysis.

We have another course designed for equipment troubleshooters to help them avoid the destruction of evidence when they respond to an equipment failure. The 2-Day Equifactor® Equipment Troubleshooting and TapRooT® Root Cause Analysis Course will help them develop a troubleshooting plan that will preserve the evidence they need to troubleshoot the problem and find the problem’s root causes.

Again, the Equifactor® Course can be customized to meet the needs of your troubleshooters. Call Ken Reed, the course creator, at 865-539-2139 to discuss ways to make your training targeted to your workforce. Or contact him by e-mail at this LINK.

Whatever you do … DON’T sit back and wait for the next accident and assume that your folks will respond appropriately. I can assure you that if hoping for the best is your strategy … you will be sadly disappointed.

Tip for Safety and Environmental Regulators – If a Refinery is being sold, INSPECT!

February 15th, 2017 by

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Saw an interesting article in Hydrocarbon Processing titled:

Rosneft faces $100-MM bill to boost safety at Bashneft refineries

That reminded me of the Amoco refineries that were sold to BP and had a horrible safety record.

Regulators should have a red flag for any assists covered under a PSM program. If they are being sold, INSPECT!

Perhaps this could stop management from excessive cost cutting pre-sale to boost the bottom line at the expense of safety and the environment.

TapRooT® Users Ahead of California PSM Regulations

February 14th, 2017 by

You may have reviewed the new regulations for process safety at California refineries. This is a major change to the standard PSM rules in the USA for California refineries. 

Here is the section from the “Incident Investigation” portion of the rule…

– – – 

(o) Incident Investigation – Root Cause Analysis.

  1. The employer shall develop, implement and maintain effective written procedures for promptly investigating and reporting any incident that results in, or could reasonably have resulted in, a major incident.
  2. The written procedures shall include an effective method for conducting a thorough Root Cause Analysis.
  3. The employer shall initiate the incident investigation as promptly as possible, but no later than 48 hours following an incident. As part of the incident investigation, the employer shall conduct a Root Cause Analysis.
  4. The employer shall establish an Incident Investigation Team, which at a minimum shall consist of a person with expertise and experience in the process involved; a person with expertise in the employer’s Root Cause Analysis method; and a person with expertise in overseeing the investigation and analysis. The employer shall provide for employee participation pursuant to subsection (q). If the incident involved the work of a contractor, a representative of the contractor’s employees shall be included on the investigation team.
  5. The Incident Investigation Team shall implement the employer’s Root Cause Analysis method to determine the initiating causes of the incident. The analysis shall include an assessment of management system failures, including organizational and safety culture deficiencies.
  6. The Incident Investigation Team shall develop recommendations to address the findings of the Root Cause Analysis. The recommendations shall include interim measures that will prevent a recurrence or similar incident until final corrective actions can be implemented.
  7. The team shall prepare a written investigation report within ninety (90) calendar days of the incident. If the team demonstrates in writing that additional time is needed due to the complexity of the investigation, the team shall prepare a status report within ninety (90) calendar days of the incident and every thirty (30) calendar days thereafter until the investigation is complete. The team shall prepare a final investigation report within five (5) months of the incident.
  8. Investigation reports shall include:
    (A) The date and time of the incident;
    (B) The date and time the investigation began;
    (C) A detailed description of the incident;
    (D) The factors that caused or contributed to the incident, including direct causes, indirect causes and root causes, determined through the Root Cause Analysis;
    (E) A list of any DMR(s), PHA(s), SPA(s), and HCA(s) that were reviewed as part of the investigation;
    (F) Documentation of relevant findings from the review of DMR(s), PHA(s), SPA(s) and HCA(s);
    (G) The Incident Investigation Team’s recommendations; and,
    (H) Interim measures implemented by the employer.
  9. The employer shall implement all recommendations in accordance with subsection (x).
  10. The employer shall complete an HCA in a timely manner for all recommendations that result from the investigation of a major incident. The employer shall append the HCA report to the investigation report.
  11. Investigation reports shall be provided to and upon request, reviewed with employees whose job tasks are affected by the incident. Investigation reports shall also be made available to all operating, maintenance and other personnel, including employees of contractors where applicable, whose work assignments are within the facility where the incident occurred or whose job tasks are relevant to the incident findings. Investigation reports shall be provided to employee representatives and, where applicable, contractor employee representatives.
  12. Incident investigation reports shall be retained for the life of the process unit.

– – – 

TapRooT® Users already find management system, organizational, and cultural related root causes or generic causes that contributed to incidents they investigate. They also know about the hierarchy of controls (part of HCA analysis) and Safeguard Analysis (part of SPA) when developing corrective actions. 

TapRooT® has always been ahead of its time in finding human factors related causes of incidents. Thus, TapRooT® Root Cause Analysis fits well with the Human Factors section of the California regulation…

– – –

(s) Human Factors.

  1. The employer shall develop, implement and maintain an effective written Human Factors program within eighteen (18) months following the effective date of this section.
  2. The employer shall include a written analysis of Human Factors, where relevant, in major changes, incident investigations, PHAs, MOOCs and HCAs. The analysis shall include a description of the selected methodologies and criteria for their use.
  3. The employer shall assess Human Factors in existing operating and maintenance procedures and shall revise these procedures accordingly. The employer shall complete fifty (50) percent of assessments and revisions within three (3) years following the effective date of this section and one hundred (100) percent within five (5) years.
  4. The Human Factors analysis shall apply an effective method in evaluating the following: staffing levels; the complexity of tasks; the length of time needed to complete tasks; the level of training, experience and expertise of employees; the human-machine and human-system interface; the physical challenges of the work environment in which the task is performed; employee fatigue and other effects of shiftwork and overtime; communication systems; and the understandability and clarity of operating and maintenance procedures.
  5. The Human Factors analysis of process controls shall include:
    (A) Error-proof mechanisms;
    (B) Automatic alerts; and,
    (C) Automatic system shutdowns.
  6. The employer shall include an assessment of Human Factors in new operating and maintenance procedures.
  7. The employer shall train operating and maintenance employees in the written Human Factors program.
  8. The employer shall provide for employee participation in the Human Factors program, pursuant to subsection (q).
  9. The employer shall make available and provide on request a copy of the written Human Factors program to employees and their representatives and to affected contractors, employees of contractors, and contractor employee representatives, pursuant to subsection (q).

– – – 

These initial drafts of the regulation have been slightly modified at a public hearing last Fall. The modifications can be viewed at: http://www.dir.ca.gov/oshsb/documents/Process-Safety-Management-for-Petroleum-Refineries-15day.pdf

The California Occupational Safety and Health Standards Board is set to review the revisions and comments on a meeting being held after the comment period expires on March 3, 2017.  

While the new rule is being modified prior to adoption, California TapRooT® Users should be happy to know that they are already using a system that helps them meet and exceed the regulation being developed.

EPA to Require Root Cause Analysis in RMP Required Investigations

February 13th, 2017 by

The EPA announced in December their intention to finalize a new r Risk management Plan rule for facilities with highly hazardous chemicals. Of interest to readers of this blog, the new proposal for incident investigations requires root cause analysis using a recognized method. 

Here is the proposed language:

INCIDENT INVESTIGATION

(a) The owner or operator shall investigate each incident that:

  1. Resulted in a catastrophic release (including when the affected process is decommissioned or destroyed following, or as the result of, an incident); or
  2. Could reasonably have resulted in a catastrophic release (i.e., was a near miss).

(b) A report shall be prepared at the conclusion of the investigation. The report shall be completed within 12 months of the incident, unless the implementing agency approves, in writing, an extension of time. The report shall include:

  1. Date, time, and location of incident;
  2. A description of the incident, inchronological order, providing all relevant facts;
  3. The name and amount of the regulated substance involved in the release (e.g., fire, explosion, toxic gas loss of containment) or near miss and the duration of the event;
  4. The consequences, if any, of the incident including, but not limited to: injuries, fatalities, the number of people evacuated, the number of people sheltered in place, and the impact on the environment;
  5. Emergency response actions taken;
  6. The factors that contributed to the incident including the initiating event, direct and indirect contributing factors, and root causes. Root causes shall be determined by conducting an analysis for each incident using a recognized method; and
  7. Any recommendations resulting from the investigation and a schedule for addressing them.

With the new administrations halt on new regulations, I’m not sure what will happen with this modification to an existing rule … so keep an eye out for the publication in the Code of Federal Regulations.

One last note if you were wondering … TapRooT® Root Cause Analysis is a recognized method.

New! New! New!

January 17th, 2017 by

We have been working hard to make TapRooT® even better. Therefore, we have NEW things to share.

Books FannedOut

NEW BOOKS

We have three new books that are available and three more that will be coming out in the first quarter. They are part of the new nine book set that will all be out by the end of 2017.

To see what is available now, CLICK HERE.

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NEW COURSES

We’ve been updating our TapRooT® Training. Every course has had major improvements. Of course, the new courses include the new books, but there is much more that’s been improved to make TapRooT® easier to use and more effective. To find out more about our TapRooT® Courses, CLICK HERE.

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NEW SOFTWARE

Have you had a look at our new Version VI TapRooT® Software? It’s cloud-based and is device independent. Use it on your PC, Mac, or any tablet. CLICK HERE for more info.

IMPROVE YOUR ROOT CAUSE ANALYSIS BY USING THE LATEST TECHNOLOGY

The old TapRooT® Books, training, and software were good. The NEW TapRooT® Books, Training, and Software are even better. Don’t miss out in the advances in TapRooT® Technology. Get the latest by clicking on the links above and updating your technology.

Also, as more new books, courses, and software improvements are released as the year progresses, we will let you know by posting information here. Keep watch and keep up with the latest in advanced root cause analysis.

Are You Up to Date? NEW Root Cause Analysis Books!

November 9th, 2016 by

We are making a major move forward in 2017. There will be a whole NEW basis for TapRooT® when we are done writing the nine new books that will document the TapRooT® System.

Root Cause Books

Some of the new TapRooT® Books are out and are available on the TapRooT® Web Site.

What is out so far?

If you would like to get the TapRooT® Essentials Book and The Major Investigation Book at the same time, you can get them for a discount by CLICKING HERE.

These new book sets will include the latest Root Cause Tree® (2015), Root Cause Tree® Dictionary (2016) and Corrective Action Helper® Guide (2016).

By the end of the year we are hoping to also have available:

  • Book 1: The TapRooT® Root Cause Analysis Philosophy – Changing the Way the World Solves Problems
  • Book 5: Using Equifactor® Troubleshooting Tools and TapRooT® Root Cause Analysis to Improve Equipment Reliability
  • Book 7: TapRooT® Evidence Collection and Interviewing Techniques to Sharpen Investigation Skills

Also, watch for our translations of these books in Spanish, Portuguese, German, and French. (Not out yet but we are working on it.)

We are excited about the advances we have made and how usable the new books are.

FAST SIMPLE INVESTIGATIONS

If you want great root cause analysis for a fast, simple investigation, you need to read:

We have made major strides in making TapRooT® easy to use. We even have a new five step process for doing a low-to-medium risk incident investigation.

MAJOR INVESTIGATIONS

Not all investigations are simple. We knew we needed to write a book that explained the whole TapRooT® process and tools for investigating high potential and high risk incidents. Therefore we wrote:

There is excellent new materials that completely document the entire 7-step TapRooT® System and all the TapRooT® Tools.

PROACTIVE/AUDITS

Do you want to get ahead of accidents, incidents, and quality issues? Then you need:

This book details the way you can apply the TapRooT® Tools to your proactive improvement efforts – especially audits.

Each of these books are tied to new courses.

The TapRooT® Essentials Book is tied to our 2-Day TapRooT® Root Cause Analysis Training.

The TapRooT® Major Investigations Book is tied to the 5-Day TapRooT® Advanced Root Cause Analysis Team Leader Training. The course reviews a copy of the TapRooT® Essentials Book.

And finally, the Using TapRooT® for Audits Book is linked to our 2-Day TapRooT® four Audits Course.

We hope you will find these books (and courses) as helpful as others have.

Technically Speaking – Dashboard Widgets

October 13th, 2016 by

What’s a widget you ask?? If you would have asked me this question when I was a child, I would have told you that Widget was the name of my family pet cat. But today, the term widget means something else to me in regards to software. A widget is a small application within a webpage that provides useful information. You may be familiar with widgets that you use on your iPhone or Smartphone.

Well in TapRooT® VI, widgets exist to provide valuable trending data on your incidents, investigations, audits, root causes and corrective actions. Currently, if you were to visit the DASHBOARD menu, you would find just 4 basic widgets. But I am excited to announce that in our near future release we have COMPLETELY enhanced this dashboard with a variety of widgets and custom options to help meaningfully display your data.

Want to know which Basic Cause Categories, Near Root Causes or Root Causes are your biggest offenders? Want to know which locations or classifications have the most issues? Want to know how many complete, incomplete or past due Corrective Action tasks you have? These dashboard widgets will let you know. There are almost 25 widgets that can be viewed in over 70 combination display types to help you focus on exactly what sort of information you want to see. Take a look.

dashboard widgets

CLICK HERE TO VIEW IMAGE IN A NEW WINDOW

You can choose from a variety of display chart types including Table Chart, Pie Chart, Horizontal or Vertical Bar Charts, Line Charts AND Pareto Charts.

You can filter by date range, location and classification to really drill down to that level of detail that you may want to understand.

dashboard filter

Want to print a copy of your charts? You can export them to PDF and save or print to share with others.

Customize your dashboard to display your most frequently displayed widgets every time you visit the dashboard.

Slice it, dice it, anyway you want to see it. These little widgets pack a lot of big power and information. You can look forward to seeing these new features VERY soon!

 

Technically Speaking is a weekly series that highlights our TapRooT® VI software and occasionally includes a little Help Desk humor.

Remember, just because it’s technical, doesn’t mean it has to be complicated!

Using TapRooT® for Simple Investigations

August 9th, 2016 by

Investigation
It is almost a no-brainer to perform a complete, extensive root cause analysis for high-risk, high-consequence incidents. There are many reasons for this:

– Required by regulators or law
– Required by company policy
– Perceived higher return on investment

However, companies often default to less developed (and therefore less accurate) analyses for lower risk, lower consequence problems. For example, almost everyone will perform a TapRooT® investigation when there is a serious injury; this is a high-consequence incident, and preventing it in the future is perceived to have the highest ROI.  But what about a near miss?  Or maybe someone tripped over an air line on the floor, dropping a repair part and damaging it?  Most companies will either not perform any investigation, or they will default to “easy” methods (5-Why’s, etc.).  Why spend any time on these “simple” incidents?  Let’s just do a quick “analysis” and move on?

While I completely understand this thought process, there are some serious flaws in this thinking.

  1.  Low ROI.  While a particular incident may not have caused a large loss, this dos not mean it automatically deserves no attention.  Maybe tripping over the air line only caused $800 in damage this time.  But what about the other issues that have been caused by poor housekeeping in the past?  What if the person had tripped and fallen over the edge of a platform?  Making a quick assumption like this can allow you to miss potentially serious issues when taken together.  Performing a poor analysis will lead to repeats of the problem.
  2. Poor results of “quick” RCA methods.  Keep in mind that a quick method probably means that you did not gather any information.  You are therefore performing an “analysis” without any data to analyze.  If your analysis method takes 5 minutes, you have probably just wasted 5 minutes of your time.  If you’re going to perform an RCA, make sure it gets to useable and consistent answers.
  3. TapRooT® is only for the big stuff.  This thought often frustrates me.  It is true that you will not perform a TapRooT® investigation in 5 minutes.  However, any method that purports to give you magic answers in a few minutes is not being honest.  See #2 above.  However, that does NOT mean that TapRooT® must take days of your time.  For simple investigations, the results of a TapRooT® investigation may be found in just an hour or so.

So, how do we use TapRooT® for lower risk or low consequence problems?  This year, we have modified the TapRooT® methodology to allow you to use the steps of the process that you need to perform a great investigation on simple problems.  This updated process isn’t really new; it just codifies how we’ve taught you to use TapRooT® in the past for these simpler problems.  We make the process more efficient and give you the opportunity to optionally skip some of the steps.

Here is the new process flow for low to medium risk incidents:

Flowchart with no paragraphs
 

There are some important points that I wanted to highlight about this new process flow:

  1. You always start with a SnapCharT®.  There is no way to perform any type of analysis unless you first gather some information.  Again, any other process that advocates performing an analysis on the information you received in a quick phone call is not a real analysis.  The SnapCharT® ensures you have the right information to actually look for root causes.
  2. There is an off-ramp right at the beginning.  Once you’ve gathered information in a SnapCharT®, you can then make an intelligent decision as to whether this problem has the potential to uncover significant problems.  You may find, after building your SnapCharT®, that this really was an extremely low potential problem, with minimal consequences.  You will then stop the analysis at that point, put simple corrective actions in place to fix what you found, and then document the problem for later trends.  That’s it.  While most investigations will continue on with the rest of the process, there are some issues that do not require any further analysis and don’t deserve any further resources.
  3. For most investigations, you will continue by identifying Causal Factors, and run those Causal Factors through the Root Cause Tree®.  No different than before.
  4. For these simpler problems, it probably is not worth the effort of looking for generic causes.  We have made this step optional.  It you feel the problem has the potential to be more widespread, you can continue to look for generic issues, otherwise, go straight to corrective actions.
  5. Low to medium risk incidents probably do not need the resources you would normally expend writing full SMARTER corrective actions.  We encourage you to write corrective actions based on the guidance in the Corrective Action Helper®, but writing fully SMARTER fixes is probably not necessary.

For more serious incidents, we would still use the full 7-Step TapRooT® Process that you are familiar with.  However, for lower risk or lower consequence problems, this abbreviated process flow is much easier to use, allowing you to more quickly work through a TapRooT® investigation.  Why use 5-Why’s and get poor results (as expected) just to “save time,” when you can use the simplified TapRooT® process to get MUCH better answers with less effort than before?

The 2-Day TapRooT® Root Cause Analysis Course not covers this simpler method of performing TapRooT® investigations.  Attendees will still be able to perform investigations on any incident, but we stress this more efficient process flow.

Choose a course and register here!

Have you booked your Summit hotel yet?

July 6th, 2016 by

Did you know… TapRooT® has a block of rooms at the Westin Riverwalk hotel in San Antonio for attendees to get a discounted rate? Not only is the Westin hotel ideally located on the historic and beautiful Riverwalk, it is also the venue for the 2016 Summit. With these perks plus a discount, why would you not book your room today?

The deadline for booking your room with the TapRooT® room block is July 15. Hurry now before they all fill up!

Click here for all the information you need to book and prepare for your trip to San Antonio.

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There is also still time to register for the TapRooT® Summit. Follow the links below to find all the reasons why you need to be in San Antonio for the 2016 Summit.

Where do attendees travel from to attend the Summit?

Who will I be able to network with?

What will I get out of the Summit?

What Pre-Summit courses are being offered?

Conveyor Belt Maintenance Tips

April 25th, 2016 by

belt fire

We sometimes take conveyor belts for granted. “Just a motor, some rollers, and a big flexible belt.” But for those of us that use conveyor belts as a critical part of our business, we know how impactful a belt system failure can be.  Additionally, a failure can cause more than just an inconvenience; failures in your belt system can lead to overheating and serious fires.
Here are some good ideas to help keep your conveyor belts running smoothly and safely.

Nudging Human Behavior in the Rail Industry

April 20th, 2016 by

rail

A colleague at a recent Rail Safety conference pointed me to this article on how to change people’s behavior on rail lines in London. How do we influence people to:
– put trash in trash bins
– be courteous while playing music
– keep feet off the train seats

They’ve tried signs and warnings. I think we can all agree those have limited effect. There are audible reminders. The escalators in Atlanta Airport talk to you continuously on the way down to the trains.

Here are some other (gentler) ways the London Underground is trying to influence passengers to do what is required.

TapRooT® in Houston

April 12th, 2016 by

IMG_7409 (1)

Linda and I enjoyed talking to two of our TapRooT® clients, Ken and Jeff, at the AICHe CCPS Conference. Stop by the booth and see us!

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Success Stories

We started using TapRooT® in the mid 1990s after one of our supervisors wanted to instill a more formal process to our investigations…

CONOCO PHILLIPS

Many of us investigate accidents that the cause seems intuitively obvious: the person involved…

ARCO (now ConocoPhillips)
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